OFFICE OF THE PR. CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHABAD- 211014
Circular No. C-168
Dated: - 10 .07.2017.To,
(All Head of Department under Min. of Defence)
Subject: - Implementation of Govt’s decisions on the recommendations of the Seventh Central Pay Commission-Revision of pension of pre-2016 pensioners/family pensioners, etc.
Reference: - (i) GOI, Deptt. of P&PW O.M. No. 38/37/2016-P&PW(A), dt. 6th July, 2017.
(ii) This office important circular no. C-164, bearing no.G1/C/0199/Vol-I/Tech, dated 30th May 2017.
GoI, Ministry of Personnel, Public Grievance and Pensions, Department of Pension & Pensioners’ Welfare has issued a CONCORDANCE TABLE vide O.M. No. 38/37/2016-P&PW(A), dated 6th July, 2017 for revision of pension of pre-2006 pensioners/family pensioners based on notional pay fixed as on 01.01.2016. A copy of the same has been uploaded on this office website www.pcdapension.nic.in for easy accessibility of all concerned. This table should be used to arrive at notional basic pay in the pay matrix of 7th CPC.
2. Reference of this office DO letter of even no. dt. 02/06/2017 is also invited, under which it was requested to all HODs that a Nodal Officer may be nominated who can be contacted for expediting the process and resolving any issue which is encountered. Details such as telephone number, mobile no., email –id etc. may kindly be intimated immediately if not already done, by email to gograntonecivil.dad[at]hub.nic.in .
3 Reference may kindly be made to this office circular no. C-164 dated 30.05.2017 wherein methodology for revision of pension consequent upon issue of GOI, DP&PW OM No. 38/37/2016-P&PW(A), dated 12.05.2017 was conveyed. Several queries in form of letter, email, phone calls are being received for clarification of certain provisions of the ibid circular. It has been decided, therefore to circulate such clarification through this circular. Hence, topic wise clarifications are appended below:-1
a). HOO Code:
(i) At Para 20 of the circular C-164 dated 30.05.2017, it was mentioned that HOO code shall to be obtained by sending email to firstname.lastname@example.org in the prescribed proforma duly signed by Head of Office (HOO) and Head of Department (HOD). It has been seen that request for HOO code allotment is being received in this office in very sparse manner. Since, this code is mandatory for preparation of LPC-cum- Datasheet and also for transmission of PPOs to Head of Offices, it is requested to impress upon the Head of Offices functioning under your jurisdiction to kindly forward the request for allotment of HOO code immediately in prescribed manner. It is worthwhile to mention here that the term ‘Head of Department’ refer to organization such as OFB, AOC, ENG., DRDO, AF, Navy, DAD, Coast Guard etc. and Head of Office indicates the Unit (say a Factories under OFB, a laboratories under DRDO etc.) which are required to send claim for pension sanction/revision to this office. It is also planned to soon modify existing LPC-cum- Datasheet which is presently being used for processing regular pension claims for other types of pension including superannuation etc. Therefore, timely allotment of HOO Code will avoid any delay in preparation of pension claims.
(ii) It may be kept in mind while filling HOO registration form that column ORGANISATION should be filled with organisation code(as being filled in 1st column of existing LPCs) of HOD. For example if HOD is Factory organisation then ORGANISATION Column shall be filled as : 01.
(iii) It has been observed that in some cases HOO Code has been allotted, but the same isshowing error while filling LPC-cum- Datasheet through Utility because the leading zero is dropped and then the code consists of 5 digits only. The utility has been updated and the revised version of the utility is now available on this office website www.pcdapension.nic.in .
b) LPC-CUM-DATA SHEET
(i). HOO Name (Column2):- It has also been observed that in the field of ‘HOO Name’ name of officer holding that appointment is mentioned. In this regard, attention is invited to filling instructions of Column 2 which mentions clearly that the column will be filled with ‘office name’ of the pensioners. For example if Govt. employee retired from HQ CWE SHIMLA HILLS JUTGAON CANTT SHIMLA, this column shall be filled as HQ CWE SHIMLA. In no case, name of the officer who is Head of the Unit or appointed to act as HOO under Delegation of Financial Power Rules 1976 should be mentioned.
(ii) In the field of PPO no., slashes ‘/’ are also being indicated. While it is clearly mentioned in filling instruction that PPO no. should be filled without slashes. For example if PPO no. is C/MISC/10250/2016, it should be filled as CMISC102502016 .
(iii) Date of Birth, Date of Appointment and Date of Retirement should be filled in (MMDDYYYY) format. For example if Date of Birth is 5th February 1950 it shall be filled as 02/05/1950. Alternatively calendar facility provided in the utility may be used.
(iv) It has been observed that pay scale at the time of retirement is not being filled in the corresponding column as provision mentioned under the caption “ PAY DETAILS”. For example: if, Govt. employee retired under 4th CPC in Pay scales 5900-200-7300 with last pay drawn 6100/- all columns from 4th CPC Pay Scale and onward should be filled properly. For example :-
|4th CPC Scale (as 01.01.1986)||:||31 (5900-200-7300)|
|4th CPC Pay/Notional Pay (as 01.01.1986)||:||6100|
|5th CPC Pay (as 01.01.1996)||:||29 (18400-500-22400)|
|5th CPC Pay/Notional Pay (as 01.01.1996)||:||18400|
|6th CPC Pay Band(as 01.01.2006)||:||4 (PB-IV)|
|Grade Pay (as 01.01.2006)||:||10000|
|6th CPC Pay/Notional Pay (01.01.2006) without grade pay||:||44700|
|7th CPC Level of Pay||:||L14|
|7th CPC Pay Index||:||1|
|7th CPC Notional Pay (as on 01.01.2016)||:||144200|
(vi) Name of PDA (Column 45) : As per filling instructions if PDA is Bank (Code-9), then filling of Column no. 45 to 51 i.e. PDA Station, Name of Bank, Bank Account no., IFSC code of Paying Branch and BSR Code of CPPC must not be left blank.
c) Vetting of Data Sheet
(i). At Para 20 of the circular C-164 dated 30.05.2017, it was mentioned that in the annexed proforma of LPC-Cum-Data Sheet, the claim will be forwarded along with all concerned documents by the H.O.O/H.O.D to PCDA (Pension) Allahabad after getting it vetted from PAO/LAO attached. In this connection it is clarified that it is not necessary to get LPC-cum- Datasheet vetted by both authority i.e by PAO and LAO. Any one of the two may vet the LPC-cum- Datasheet before forwarding to this office.
4. In view of the foregoing, Head of Departments are requested to issue suitable instructions (along with copy of this circular) to all the Head of Offices under their administrative control to ensure that claims on the subject matter are floated in accordance with clarification given in above Paras without delay. It is further requested that HOD’s may evolve suitable mechanism to monitor progress in forwarding of LPC-cum-Data Sheet by their sub -offices functioning as on Head of Office.
(Rajeev Ranjan Kumar)
Dy. CDA (P)
Dated: 10 /07/2017